63 lines
3.7 KiB
HTML
63 lines
3.7 KiB
HTML
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<h1> <font color="blue">Organisation Assurance - sub-policy for Dutch organisations</font></h1>
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<br><br>
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Author: Teus Hagen
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<br>
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Creation date: WIP 2007-10-26 V0.1
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<br>
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Status: <font="red">WIP</font> 2007-10-26
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<br>
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Date next status (draft): changes expected in December 2007.
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<br>
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<!-- $Id$ -->
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<h2>0. Preliminaries</h2>
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This sub-policy describes how Organisation Assurers ("OAs") conduct assurances on Dutch organisations.
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It fits within the overall web-of-trust or assurance process and the Organisation Assurance Policy (OAP) of CAcert.
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<br><br><br>
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<h2>1. Purpose</h2>
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This is a subsidiary policy to the Organisational Assurance Policy (OAP).
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<br><br>
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a. This sub-policy is applicable for the assurance of organisations in the Netherlands only.<br>
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b. This sub-policy is an implementation of the OAP.<br>
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c. In the below, where the Assurance Officer (AO) is referred to, this includes his local delegate.
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<br><br><br>
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<h2>2. Organisation Assurers</h2>
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<h2>2.1 Requirements for the Organisation Assurer</h2>
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In addition to the requirements defined in the OAP, an OA must meet the following requirements for assuring Dutch organisations:<br>
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a. Knowledge on common legal forms of organisations in the Netherlands.<br>
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b. Must pass an additional test on local knowledge even if he is already an OA.<br>
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c. Should help the AO to define local requirements.
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<br><br><br>
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<h2>3. Process</h2>
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<h2>3.1 Organisations</h2>
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Acceptable organisations under this sub-policy must be:
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<br><br>
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a. Organisations created under the rules of the jurisdiction in the Netherlands.<br>
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b. Organisations must not be revoked or pending by a competent authority with direct oversight over the organisation.
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<br><br>
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<h2>3.2 Documents</h2>
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The organisation has to provide documents to prove the essential standard of Organisation Assurance as defined in the policy:<br>
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a. The primary mechanism to prove existence is to get an official extract from the official Trade Office (Kamer van Koophandel) Register (Extract), either via an online interface
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or via physical means (the organisation is asked to carry these direct costs)<br>
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b. Where not available, an official document will be required from the company, subject to such checks as defined by the AO.<br>
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c. If copies of official Extracts from the official register are provided, they must be officially certified<br>
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d. The Extract should not be older than 4 weeks. The Extract should state registrated official administrative details of the organisation.<br>
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e. The AO maintains a list of which specific documents and tests can be acceptable for the certain types of organisations. At least the following information is required: official name, address, administrative contact(s) and email addresses, domain name(s), legal representative of the organisation and restrictions.<br>
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f. The OA can ask for additional documents if needed to validate required information for the assurance action.
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<br>
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Note: from 31st of December 2009 all Dutch organisations (also: ministery and public offices, religious sociaties, liberal professions, partnerships, one-man business, association of house-owners, etc.) will need to be registered with the Trade Office.<br><br>
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<h2>3.3 COAP</h2>
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In addition to the checks defined in the policy, the COAP form for Dutch organisations requires:<br>
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a. The OA must keep all provided documentation and will maintain digital readability if documents are provided in digital format for 7 years.<br>
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b. Signatures from organisation officials must meet the following requirements<br>
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    i.   as legally specified for the type of organisation<br>
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    ii.  as specified in the official documents (f.e. the extract from the Register)<br>
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    iii. as delegated within the organisation (proof of delegation needed)
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