cacert-policies/OrganisationAssurancePolicy/OrganisationAssuranceSubPolicyEurope.xml

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  <info>
    <title>CAcert.org Organisation Assurance sub-policy for Europe</title>

    <author>
      <personname><firstname>Teus</firstname><surname>Hagen</surname></personname>

      <affiliation>
        <orgname>CAcert, Inc.</orgname>
      </affiliation>
    </author>

    <pubdate>2008-09-16</pubdate>
  </info>

  <section>
    <title>Preliminaties</title>

    <para>This CAcert sub-policy extends the <glossterm>Organisation Assurance
    Policy</glossterm> ("<acronym>OAP</acronym>") by specifying how
    <glossterm>Organisation Assurance</glossterm> ("<acronym>OA</acronym>") is
    to be conducted by the assigned <glossterm>Organisation
    Assurer</glossterm> ("<abbrev>OrgAssurer</abbrev>") under the supervision
    of the <glossterm>Organisation Assurance Officer</glossterm>
    ("<acronym>OAO</acronym>") for entities within the defined scope.</para>
  </section>

  <section>
    <title>Scope</title>

    <para>This sub-policy is applicable to:</para>

    <itemizedlist>
      <listitem>
        <para>Any <glossterm>Organisation</glossterm> registered in Europe
        with a pre-approved trade office registry ("<glossterm>Approved
        Registry</glossterm>")</para>
      </listitem>
    </itemizedlist>

    <note>
      <para>This follows the European style of Chambers of Commerce (e.g
      Chambers of Commerce in continental Europe, Companies House in the
      United Kingdom and Ministry of Justice, Finance, or Commerce in Eastern
      Europe)</para>
    </note>
  </section>

  <section>
    <title>Requirements</title>

    <para>This section describes any sub-policy specific requirements that are
    not otherwise defined in the <abbrev>OAP</abbrev>.</para>

    <section>
      <title>Appoved Registry</title>

      <para>An <glossterm>Approved Registry</glossterm>:</para>

      <itemizedlist>
        <listitem>
          <para>Must follow the general model of a <glossterm>Trade
          Office</glossterm> and is thus a formal authority for dealing with
          local trade matters</para>
        </listitem>

        <listitem>
          <para>Must have an official mandate by law to register certain types
          of <glossterm>Organisation</glossterm> (eg sole traders,
          partnerships, companies, associations)</para>
        </listitem>

        <listitem>
          <para>Must have a search facility service that provides reliable
          documentary <glossterm>Record</glossterm> of the registration of an
          <glossterm>Organisation</glossterm></para>
        </listitem>
      </itemizedlist>
    </section>

    <section>
      <title>Organisation</title>

      <para>An <glossterm>Organisation</glossterm>:</para>

      <itemizedlist>
        <listitem>
          <para>Must be registered with an <glossterm>Approved
          Registry</glossterm> with an <quote>active</quote> status or
          equivalent.</para>
        </listitem>

        <listitem>
          <para>May have zero or more <glossterm>Registered
          Name</glossterm>(s) in addition to the name of the <glossterm>Legal
          Entity</glossterm>.</para>
        </listitem>

        <listitem>
          <para>Must be a distinct <glossterm>Legal Entity</glossterm> (eg
          incorporated) OR the constituent <glossterm>Legal
          Entity</glossterm>(s) must be identified.</para>
        </listitem>
      </itemizedlist>

      <note>
        <para>A <glossterm>Legal Entity</glossterm> may have various legal
        statuses with different liabilities. The
        <glossterm>Organisation</glossterm> may not be capable of legally
        becoming a <glossterm>CAcert Member</glossterm>, independently and
        separately from the individuals within. The
        <abbrev>OrgAssurer</abbrev> must take care to identify which
        individuals are Members, and which are therefore the natural legal
        entities behind the names.</para>
      </note>
    </section>

    <section>
      <title>Extract</title>

      <para><glossterm>Extract</glossterm>(s) supplied by an
      <glossterm>Approved Registry</glossterm>:</para>

      <itemizedlist>
        <listitem>
          <para>Must be obtained by the <abbrev>OrgAssurer</abbrev> as:</para>

          <para><itemizedlist>
              <listitem>
                <para>Original paper <glossterm>Extract</glossterm> obtained
                independently from the <glossterm>Approved
                Registry</glossterm> by the <abbrev>OrgAssurer</abbrev></para>
              </listitem>

              <listitem>
                <para>Digital <glossterm>Extract</glossterm> obtained online
                from the <glossterm>Approved Registry</glossterm> by the
                <abbrev>OrgAssurer</abbrev></para>
              </listitem>

              <listitem>
                <para>Digital <glossterm>Extract</glossterm> with a valid,
                trusted <glossterm>Digital Signature</glossterm> obtained by
                any means</para>
              </listitem>

              <listitem>
                <para>Historical supplemental
                <glossterm>Extract</glossterm>(s) where it can be shown that
                material changes have not been made (e.g., via absence of
                subsequent submissions in official document listings)</para>
              </listitem>
            </itemizedlist></para>
        </listitem>

        <listitem>
          <para>Must include at least the following information:</para>

          <para><itemizedlist>
              <listitem>
                <para><glossterm>Full Name</glossterm> of the <glossterm>Legal
                Entity</glossterm></para>
              </listitem>

              <listitem>
                <para><glossterm>Unique Identifier</glossterm> of the
                <glossterm>Legal Entity</glossterm> within the
                <glossterm>Approved Registry</glossterm> (and
                <glossterm>Type</glossterm> of <glossterm>Unique
                Identifier</glossterm>, eg <quote>Company
                Number</quote>)</para>
              </listitem>

              <listitem>
                <para><glossterm>Type</glossterm> of the <glossterm>Legal
                Entity</glossterm> (eg <quote>Limited Liability
                Company</quote>)</para>
              </listitem>

              <listitem>
                <para><glossterm>Location</glossterm> of the <glossterm>Legal
                Entity</glossterm> (which must fall within the
                <glossterm>Jurisdiction</glossterm> of the <glossterm>Approved
                Registry</glossterm>)</para>
              </listitem>

              <listitem>
                <para><glossterm>Representative</glossterm>(s) of the
                <glossterm>Organisation</glossterm></para>
              </listitem>
            </itemizedlist></para>
        </listitem>
      </itemizedlist>

      <para></para>
    </section>
  </section>
</article>