updates to OA subpol for australia based on feedback from rob

git-svn-id: http://svn.cacert.org/CAcert/Policies@714 14b1bab8-4ef6-0310-b690-991c95c89dfd
pull/1/head
Sam Johnston 16 years ago
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<title>
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</head>
<body>
<h1>
<font color="blue">CAcert Organisation Assurance Program sub-policy for Australia</font>
CAcert Organisation Assurance Program sub-policy for Australia
</h1>
<p>
Author(s): Sam Johnston<br />
Creation date: WIP 2008-03-18 V0.4<br />
Status: <font color="red">WIP</font> 2008-03-XXX<br />
Creation date: WIP 2008-03-18 V0.5<br />
Status: WIP 2008-03-XXX<br />
Date next status: changes expected in April 2008.<br />
<!-- $Id$ -->
</p>
@ -29,9 +30,9 @@
<p>
This sub-policy is applicable to:<br />
</p>
<ol type="a">
<ol style="list-style-type: lower-alpha;">
<li>Australian legal entities:<br />
<ol type="i">
<ol style="list-style-type: lower-roman;">
<li>Sole Traders
</li>
<li>Partnerships
@ -56,7 +57,7 @@
<h3>
2.1 Organisation
</h3>
<ol type="a">
<ol style="list-style-type: lower-alpha;">
<li>For sole traders operating under their own name business name registration is OPTIONAL.
</li>
<li>Applicants MUST be a valid legal entity but MAY have an arbitrary number of registered trading names.
@ -65,15 +66,19 @@
<h3>
2.2 Records
</h3>
<ol type="a">
<li>Digital Signatures MAY be accepted in Australia under the Electronic Transactions Act(s).
<ol style="list-style-type: lower-alpha;">
<li>Digital Signatures MAY be accepted in Australia under the Electronic Transactions Act 2000.
</li>
<li>Statutory Declarations MAY be accepted in support of other documentary evidence.
</li>
<li>Historic documents MAY be accepted where it can be proven that material changes have not been made (eg via absence of subsequent submissions in official document listings).
</li>
</ol>
<h3>
2.3 Application Form
</h3>
<ol type="a">
<li>The licensing authority MUST be specified as 'ASIC' (for companies and trusts) or a state office of fair trading (for sole traders and partnerships).
<ol style="list-style-type: lower-alpha;">
<li>The licensing authority MUST be specified as 'ASIC' (for companies, trusts etc) or a state office of fair trading (for sole traders, partnerships and trading names).
</li>
<li>Any applicable organisation identifiers (ACN/ABN/ARBN) MUST be specified where applicable (not required for sole traders operating under their own name).
</li>
@ -84,28 +89,50 @@
<h3>
3.1 Registries
</h3>
<ol type="a">
<li>Australian Competition and Consumer Commission ("ACCC") [<a title="Australian Competition and Consumer Commission" href="http://www.accc.gov.au/">http://www.accc.gov.au/</a>]<br />
<ol type="i">
<li>State offices of fair trading [<a title="State offices of fair trading" href="http://www.accc.gov.au/content/index.phtml/itemId/325459">http://www.accc.gov.au/content/index.phtml/itemId/325459</a>]
<ol style="list-style-type: lower-alpha;">
<li>AusRegistry [<a title="AusRegistry" href="http://www.ausregistry.com.au/">http://www.ausregistry.com.au/</a>]<br />
<ol>
<li>.au ccTLD WHOIS [<a title="AusRegistry WHOIS" href="http://whois.ausregistry.net.au/">http://whois.ausregistry.net.au/</a>]<br />
</li>
</ol>
</li>
<li>Australian Securities and Investments Commission ("ASIC") [<a title="Australian Securities and Investments Commission" href="http://www.asic.gov.au/">http://www.asic.gov.au/</a>]<br />
<ol type="i">
<ol style="list-style-type: lower-roman;">
<li>National Names Index [<a title="National Names Index" href="http://www.search.asic.gov.au/gns001.html">http://www.search.asic.gov.au/gns001.html</a>]<br />
</li>
</ol>
</li>
<li>Australian state offices of fair trading [<a title="ACCC Contacts: State offices of fair trading" href="http://www.accc.gov.au/content/index.phtml/itemId/325459">http://www.accc.gov.au/content/index.phtml/itemId/325459</a>]<br />
<ol style="list-style-type: lower-roman;">
<li>ACT Office of Fair Trading (OFT) [<a title="ACT Office of Fair Trading (OFT)" href="http://www.fairtrading.act.gov.au/">http://www.fairtrading.act.gov.au/</a>]
</li>
<li>NT Consumer Affairs [<a title="NT Consumer Affairs" href="http://www.nt.gov.au/justice/consaffairs/">http://www.nt.gov.au/justice/consaffairs/</a>]
</li>
<li>NSW Office of Fair Trading (OFT) [<a title="NSW Office of Fair Trading (OFT)" href="http://www.fairtrading.nsw.gov.au">http://www.fairtrading.nsw.gov.au</a>]
</li>
<li>QLD Office of Fair Trading (OFT) [<a title="QLD Office of Fair Trading (OFT)" href="http://www.fairtrading.qld.gov.au">http://www.fairtrading.qld.gov.au</a>]
</li>
<li>SA Office of Fair Trading (OFT) [<a title="SA Office of Fair Trading (OFT)" href="http://www.ocba.sa.gov.au">http://www.ocba.sa.gov.au</a>]
</li>
<li>TAS Office of Fair Trading (OFT) [<a title="TAS Office of Fair Trading (OFT)" href="http://www.consumer.tas.gov.au/">http://www.consumer.tas.gov.au/</a>]
</li>
<li>VIC Office of Fair Trading (OFT) [<a title="TAS Office of Fair Trading (OFT)" href="http://www.consumer.vic.gov.au">http://www.consumer.vic.gov.au</a>]
</li>
<li>WA Department of Consumer and Employment Protection (DOCEP) [<a title="Department of Consumer and Employment Protection, WA (DOCEP)" href="http://www.docep.wa.gov.au">http://www.docep.wa.gov.au</a>]
</li>
</ol>
</li>
<li>Australian Taxation Office ("ATO") [<a title="Australian Taxation Office" href="http://www.ato.gov.au/">http://www.ato.gov.au/</a>]<br />
<ol type="i">
<ol style="list-style-type: lower-roman;">
<li>Australian Business Register ("ABR") [<a title="Australian Business Register" href="http://www.abr.business.gov.au/">http://www.abr.business.gov.au/</a>]<br />
</li>
</ol>
</li>
<li>AusRegistry [<a title="AusRegistry" href="http://www.ausregistry.com.au/">http://www.ausregistry.com.au/</a>]<br />
<ol>
<li>.au ccTLD WHOIS [<a title="AusRegistry WHOIS" href="http://whois.ausregistry.net.au/">http://whois.ausregistry.net.au/</a>]<br />
<li>Credit Reporting Agencies<br />
<ol style="list-style-type: lower-roman;">
<li>Dun &amp; Bradstreet (Australia) [<a title="Dun &amp; Bradstreet (Australia)" href="http://www.dnb.com.au/">http://www.dnb.com.au/</a>]<br />
</li>
<li>Veda Advantage [<a title="Veda Advantage" href="http://www.vedaadvantage.com/">http://www.vedaadvantage.com/</a>]<br />
</li>
</ol>
</li>
@ -113,10 +140,9 @@
<h3>
3.2 Agents
</h3>
<ol type="a">
<li>ASIC
<br />
<ol type="i">
<ol style="list-style-type: lower-alpha;">
<li>ASIC<br />
<ol style="list-style-type: lower-roman;">
<li>ASIC Information Brokers [<a title="ASIC Information Brokers" href="http://www.asic.gov.au/asic/asic.nsf/byheadline/Information+brokers?openDocument">http://www.asic.gov.au/asic/asic.nsf/byheadline/Information+brokers?openDocument</a>]
</li>
<li>ASIC Service Centers [<a title="ASIC Service Centers" href="http://www.asic.gov.au/asic/asic.nsf/byheadline/ASIC+Service+Centre+Addresses?openDocument">http://www.asic.gov.au/asic/asic.nsf/byheadline/ASIC+Service+Centre+Addresses?openDocument</a>]
@ -127,7 +153,7 @@
<h3>
3.3 Identifiers
</h3>
<ol type="a">
<ol style="list-style-type: lower-alpha;">
<li>Australian Company Number ("ACN") is a unique 9 digit identifying number assigned by ASIC when a body becomes registered as a company under corporations law.
</li>
<li>Australian Registered Body Number ("ARBN") is a unique 9 digit identifying number assigned by ASIC when a body is registered with them other than as a company, for example registrable Australian bodies.<br />
@ -138,9 +164,11 @@
<h3>
3.4 Documents
</h3>
<ol type="a">
<ol style="list-style-type: lower-alpha;">
<li>ASIC Company Extract
</li>
<li>Credit File
</li>
</ol>
<h2>
4. Processes
@ -148,7 +176,7 @@
<h3>
4.1 Assurance
</h3>
<ol type="a">
<ol style="list-style-type: lower-alpha;">
<li>Each person listed in an application MUST be individually assured and referenced by a confirmed email.
</li>
<li>Sole traders operating under their own name MAY be automatically approved without further checks.
@ -158,8 +186,8 @@
<li>Partnership applicants MUST additionally be verified in the register as a current individual member and SHOULD be a managing partner.
</li>
<li>Company applications MUST be made by an individual who is duly authorised to sign on behalf of the company:
<ol type="i">
<li>Officeholder applicants (directors or preferably secretary) MUST be verified in an "ASIC Company Extract" which is to be obtained for a fee (reclaimable from the applicant) by the OA from an ASIC Service Center or ASIC Information Broker.
<ol style="list-style-type: lower-roman;">
<li>Officeholder applicants (directors or preferably secretary) MUST be verified in an "ASIC Company Extract" (obtained for a fee reclaimable from the applicant by the OA from an ASIC Service Center or ASIC Information Broker) or "Credit File" from a "Credit Reporting Agency".
</li>
<li>Any other applicant MUST prove that they are duly authorised to sign on behalf of the entity (for example via delegation and/or under replacible rules) to the satisfaction of the OA, for approval by the AO.
</li>

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