<li>organisations registered in Europe with an official Trade Office Registry ("Approved Registry"), following the European style of Chambers of Commerce.</li>
</ol>
</p>
<olstyle="list-style-type: lower-alpha;">
<li>organisations registered in Europe with an official Trade Office Registry ("Approved Registry"), following the European style of Chambers of Commerce.
</li>
</ol>
<p>
Approved Registries are tabled in Appendix 1 of this sub-policy.
</p>
<h2>
@ -42,7 +45,7 @@
This section describes any scope-specific requirements that are not otherwise defined in the Organisation Assurance Policy (OAP).
</p>
<h3>
2.1 Organisation
2.1 Organisations
</h3>
<olstyle="list-style-type: lower-alpha;">
<li>The organisation must be registered with an Approved Registry.
@ -53,45 +56,41 @@
<h3>
2.2 Unincorporated Organisations
</h3>
<p>
<b>Registered Names.</b> Where an approved Registry specifically maintains a register for local entities that trade without formal incorporation, the Registry entry will present independent evidence of the name, as demanded by <ahref="http://www.cacert.org/policy/OrganisationAssurancePolicy.php#5">OAP#5.d</a>. This may apply to organisations such as Sole Traders, Doing-Business-As traders (DBAs), Partnerships, Church and Religious groups, etc.
</p>
<p>
Such entities have differing legal statuses with different liabilities. The named entity may not be capable of legally becoming a Member of CAcert, <i>independently and separately from the individuals within</i>. The Organisation Assurer (OA) must then take care to identify which individuals are Members, and which are therefore the natural legal entities behind the names.
</p>
<p>
The general standard for assurance of an unincorporated entity with a Registered Name is that the result is equivalent to assurance of an individual Member, or Members, with the addition of the Registered Name.
</p>
<p>
There is no limit to the number of Registered Names that a Member may have.
</p>
<p>
<b>Foreign Entities.</b><br/>
Where a local Registry requires foreign entities to register, this registration MAY NOT be used for Organisation Assurance.<br/>
Example: companies are frequently incorporated in the United Kingdom, but operated primarily in another European country. These foreign entities may require to register locally and submit financial and/or yearly reports, extracts of home documents, reports from professionals such as accountants, etc, to authorities in the operating country.
</p>
<olstyle="list-style-type: lower-alpha;">
<li>
<strong>Registered Names</strong> may be used for Organisation Assurance where an Approved Registry allows them to be registered without formal incorporation (e.g. Sole Traders, Doing-Business-As (DBAs), Partnerships, Church and Religious groups, etc.)<br/>
<i>Such entities have varying legal status and liabilities and may not be capable of legally becoming a Member of CAcert independently of the individuals within. The Organisation Assurer (OA) must then take care to identify the legal entity(s) seeking Organisation Assurance).</i>
</li>
<li>
<strong>Foreign Entities</strong> may be able or required to register with an Approved Registry but they must be registered where they are based; foreign registrations are not valid for Organisation Assurance.<br/>
<i>For example: companies are frequently incorporated in the United Kingdom, but operated primarily in another European country. These foreign entities may require to register locally and submit financial and/or yearly reports, extracts of home documents, reports from professionals such as accountants, etc, to authorities in the operating country.</i>
</li>
</ol>
<h3>
2.2 Records
<i>2.2 Records</i>
</h3>
<p>
Records supplied by the Registry must be one of the following forms:
<i>Records supplied by the Registry must be one of the following forms:</i>
</p>
<ol>
<li>Formal originals on paper, where they are extracted from the Registry in an independent manner;
<li>
<i>Formal originals on paper, where they are extracted from the Registry in an independent manner;</i>
</li>
<li>Digital statements from an online service provided by the Registry, acquired by the Organisation Assurer in a secure and independent manner;
<li>
<i>Digital statements from an online service provided by the Registry, acquired by the Organisation Assurer in a secure and independent manner;</i>
</li>
<li>Historical supplemental documents may be accepted where it can be shown that material changes have not been made (e.g., via absence of subsequent submissions in official document listings). Such acceptance should be applicable to the particular jurisdiction, as documented by the Organisation Assurer, and under any process he determines.
<li>
<i>Historical supplemental documents may be accepted where it can be shown that material changes have not been made (e.g., via absence of subsequent submissions in official document listings). Such acceptance should be applicable to the particular jurisdiction, as documented by the Organisation Assurer, and under any process he determines.</i>
</li>
</ol>
<p>
The set of records supplied by the Registry is called the Extract, defined below.
<i>The set of records supplied by the Registry is called the Extract, defined below.</i>
</p>
<h2>
3. The Trade Office Registry
<i>3. The Trade Office Registry</i>
</h2>
<p>
Examples of Registries are: <i>Chambers of Commerce</i> in (continental) European, <i>Companies House</i> in the United Kingdom, <i>Ministry of Justice, Finance, or Commerce</i> in east Europe, and the <i>Secretary of State</i> in each of the United States of America.
<i>Examples of Registries are: Chambers of Commerce in (continental) European, Companies House in the United Kingdom, Ministry of Justice, Finance, or Commerce in east Europe, and the Secretary of State in each of the United States of America.</i>
Sam Johnston
16 years ago