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- CACert Organisation Assurance Program sub-policy for Germany
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- Organisation Assurance - sub-policy for German organisations
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- Author: Jens Paul
- Creation date: WIP 2007-10-19
- Status: DRAFT 2007-10-22 based on WIP version 0.2
- Next status: POLICY 2008
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-0. Preliminaries
-This sub-policy describes how Organisation Assurers ("OAs") conduct assurances on German organisations.
-It fits within the overall web-of-trust or assurance process and the Organisation Assurance Policy (OAP) of CAcert.
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-1. Purpose
-This is a subsidiary policy to the OAP.
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-a. This sub-policy is applicable for the assurance of German organisations only.
-b. This sub-policy is an implementation of the OAP.
-c. In the below, where the Assurance Officer (AO) is referred to, this includes his local delegate.
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-2. Organisation Assurers
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-2.1 Requirements for the Organisation Assurer
-In addition to the requirements defined in the OAP, an OA must meet the following requirements for assuring German organisations:
-a. Knowledge on common legal forms of organisations in Germany.
-b. Must pass an additional test on local knowledge even if he is already an OA.
-c. Should help the AO to define local requirements.
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-3. Process
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-3.1 Organisations
-Acceptable organisations under this sub-policy must be:
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-a. Organisations created under the rules of the German jurisdiction.
-b. Organisations must not be revoked by a competent authority with direct oversight over the organisation.
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-3.2 Documents
-The organisation has to provide documents to prove the essential standard of Organisation Assurance as defined in the policy:
-a. The primary mechanism to prove existence is to get an official extract from the official register, either via an online interface
-or via physical means (organisation is asked to carry the costs)
-b. Where not available, an official document will be required from the company, subject to such checks as defined by the AO.
-c. If copies of official extracts from the official register are provided, they must be officially certified
-d. Extracts from the official register should not be older than 4 weeks.
-e. The AO maintains a list of which specific documents and tests can be acceptable for the certain types
-of organisations.
-f. The OA can ask for additional documents if needed to validate required information for the assurance action.
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-3.3 COAP
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-In addition to the checks defined in the policy, the COAP form for German organisations requires:
-a. The OA must keep all documentation for 10 years.
-b. Signatures from organisation officials must meet the following requirements
- i. as legally specified for the type of organisation
- ii. as specified in the official documents (f.e. the excerpt from the register)
- iii. as delegated within the organisation (proof of delegation needed)
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