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- Organisation Assurance - sub-policy for Dutch organisations
-
-Author: Teus Hagen
-
-Creation date: WIP 2007-10-26 V0.1
-
-Status: WIP 2007-10-26
-
-Date next status (draft): changes expected in December 2007.
-
-
-
-0. Preliminaries
-This sub-policy describes how Organisation Assurers ("OAs") conduct assurances on Dutch organisations.
-It fits within the overall web-of-trust or assurance process and the Organisation Assurance Policy (OAP) of CAcert.
-
-
-1. Purpose
-This is a subsidiary policy to the Organisational Assurance Policy (OAP).
-
-a. This sub-policy is applicable for the assurance of organisations in the Netherlands only.
-b. This sub-policy is an implementation of the OAP.
-c. In the below, where the Assurance Officer (AO) is referred to, this includes his local delegate.
-
-
-2. Organisation Assurers
-
-2.1 Requirements for the Organisation Assurer
-In addition to the requirements defined in the OAP, an OA must meet the following requirements for assuring Dutch organisations:
-a. Knowledge on common legal forms of organisations in the Netherlands.
-b. Must pass an additional test on local knowledge even if he is already an OA.
-c. Should help the AO to define local requirements.
-
-
-3. Process
-
-3.1 Organisations
-Acceptable organisations under this sub-policy must be:
-
-a. Organisations created under the rules of the jurisdiction in the Netherlands.
-b. Organisations must not be revoked or pending by a competent authority with direct oversight over the organisation.
-
-
-3.2 Documents
-The organisation has to provide documents to prove the essential standard of Organisation Assurance as defined in the policy:
-a. The primary mechanism to prove existence is to get an official extract from the official Trade Office (Kamer van Koophandel) Register (Extract), either via an online interface
-or via physical means (the organisation is asked to carry these direct costs)
-b. Where not available, an official document will be required from the company, subject to such checks as defined by the AO.
-c. If copies of official Extracts from the official register are provided, they must be officially certified
-d. The Extract should not be older than 4 weeks. The Extract should state registrated official administrative details of the organisation.
-e. The AO maintains a list of which specific documents and tests can be acceptable for the certain types of organisations. At least the following information is required: official name, address, administrative contact(s) and email addresses, domain name(s), legal representative of the organisation and restrictions.
-f. The OA can ask for additional documents if needed to validate required information for the assurance action.
-
-Note: from 31st of December 2009 all Dutch organisations (also: ministery and public offices, religious sociaties, liberal professions, partnerships, one-man business, association of house-owners, etc.) will need to be registered with the Trade Office.
-
-3.3 COAP
-In addition to the checks defined in the policy, the COAP form for Dutch organisations requires:
-a. The OA must keep all provided documentation and will maintain digital readability if documents are provided in digital format for 7 years.
-b. Signatures from organisation officials must meet the following requirements
- i. as legally specified for the type of organisation
- ii. as specified in the official documents (f.e. the extract from the Register)
- iii. as delegated within the organisation (proof of delegation needed)