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+
+
+
+
+
+ CACert Organisation Assurance Program sub-policy for the Netherlands
+
+
+
+
+ CAcert Organisation Assurance Program sub-policy for the Netherlands
+
+
+ 
+ Author: Teus Hagen
+ Creation date: 2008-05-01
+ Status: WiP 2008-05-02
+ Next status: DRAFT 2008
+
+
+
+ 0. Preliminaries
+
+
+ This CAcert sub-policy extends the Organisation Assurance Policy ("OAP") by specifying how Organisation Assurance is to be conducted by the assigned Organisation Assurer ("OA") under the supervision of the Organisation Assurance Officer ("OAO") for entities within the defined scope.
+
+
+
+ 1. Scope
+
+
+ This sub-policy is applicable to:
+
+
+ - Legal entities in the Netherlands:
+
+ - Private Owned Companies (BV)
+
+ - Limited Companies (NV)
+
+ - Associations
+
+
+ - Sole Trader/Professional
+
+
+
+
+
+
+
+ 2. Requirements
+
+
+ This section describes any scope specific requirements that are not otherwise defined in the OAP.
+
+
+ 2.1 Organisation
+
+
+
+ - Applicants MUST be a valid legal entity but MAY have an arbitrary number of registered trading names.
+
+
+
+ 2.2 Records
+
+
+ - Digital Signatures MAY be accepted under implementation of EU European Directive 99/93/EG and 2000/31/EC in the Wet Elektronische Handtekeningen (WET) of 21st of May 2003.
+
+
+
- Historic documents MAY be accepted where it can be proven that material changes have not been made (eg via absence of subsequent submissions in official document listings).
+
+
+
+ 2.3 Application Form
+
+
+ - The licensing authority MUST be specified as
+
+'Kamer van Koophandel, the Netherlands'
+where applicable
+
+.
+
+ - <identifier?> MUST be specified where applicable
+
+.
+
+
+
+ 3. Registration
+
+
+ 3.1 Registries
+
+
+
+ - Kamer van Koophandel ("KvK") [http://www.kvk.nl]
+
+ - Company Search
+[https://server.db.kvk.nl/wwwsrvu/html/direct.htm].
+
+
+
+
+
+ - Stichting Internet Domain Registratie ("SIDN") [http://www.sidn.nl]
+
+
+
+ - .nl WHOIS [http://www.sidn.nl/ace.php/c,727,43,,,,Is_de_naam_nog_vrij_.html]
+.
+
+
+
+
+
+ 3.2 Identifiers
+
+
+ - ???
+
+
+
+ 3.3 Documents
+
+
+ - Extract
+
+
+
+ 4. Processes
+
+
+ 4.1 Assurance
+
+
+ - Each person listed in an application MUST be individually assured and referenced by a confirmed email.
+
+ - All entities MUST be verified by a KvK search (all Dutch organisations including ministries and public offices, religious societies, liberal professions, partnerships, one-man business, association of house-owners, etc. must be registered from 31st of December 2009).
+
+ - Partnership applicants MUST additionally be verified via an Extract as a current individual member and SHOULD be a managing partner.
+
+ - Company applications MUST be made by an individual who is duly authorised to sign on behalf of the company:
+
+ - Officeholder applicants (directors or preferably secretary) MUST be verified in an "Extract" (obtained from the KvK by the OA where fees are reclaimable from the applicant).
+
+ - Any other applicant MUST prove that they are duly authorised to sign on behalf of the entity (for example via delegation and/or under company rules) to the satisfaction of the OA, for approval by the OAO.
+
+
+
+
+
+ 
+
+
+
diff --git a/OrganisationAssurancePolicy/OrganisationAssuranceSubPolicyNetherlands.html b/OrganisationAssurancePolicy/OrganisationAssuranceSubPolicyNetherlands.html
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--- a/OrganisationAssurancePolicy/OrganisationAssuranceSubPolicyNetherlands.html
+++ b/OrganisationAssurancePolicy/OrganisationAssuranceSubPolicyNetherlands.html
@@ -1,214 +1,77 @@
+ "http://www.w3.org/TR/xhtml11/DTD/xhtml11.dtd">
-
-
- CACert Organisation Assurance Program sub-policy for the Netherlands
-
-
-
-
- CAcert Organisation Assurance Program sub-policy for the Netherlands
-
-
-
- Author: Teus Hagen
- Creation date: 2008-05-01
- Status: WiP 2008-05-02
- Next status: DRAFT 2008
-
-
-
- 0. Preliminaries
-
-
- This CAcert sub-policy extends the Organisation Assurance Policy ("OAP") by specifying how Organisation Assurance is to be conducted by the assigned Organisation Assurer ("OA") under the supervision of the Organisation Assurance Officer ("OAO") for entities within the defined scope.
-
-
-
- 1. Scope
-
-
- This sub-policy is applicable to:
-
-
- - Legal entities in the Netherlands:
-
- - Private Owned Companies (BV)
-
- - Limited Companies (NV)
-
- - Associations
-
-
- - Sole Trader/Professional
-
-
-
-
-
-
+
+0. Preliminaries
+This sub-policy describes how Organisation Assurers ("OAs") conduct assurances on Dutch organisations.
+It fits within the overall web-of-trust or assurance process and the Organisation Assurance Policy (OAP) of CAcert.
+
- European legal entities,
- handbook OA Assurer:
-Holland: European Economic Collaboration (EESV), European Limited Company (SE), European Cooperation (SCE).
+1. Purpose
+This is a subsidiary policy to the OAP.
+
+a. This sub-policy is applicable for the assurance of organisations in the Netherlands only.
+b. This sub-policy is an implementation of the OAP.
+c. In the below, where the Assurance Officer (AO) is referred to, this includes his local delegate.
+
- foreign legal entities.
- handbook OA Assurer:
-Holland: e.g. Private Limited Company (Ltd) under subjected to foreign jurisdiction but active in mainly in EU/Holland. The entity has regsitration duties in the EU (fin. year report, extract foreign TRO, accountant report.
--->
-
- 2. Requirements
-
-
- This section describes any scope specific requirements that are not otherwise defined in the OAP.
-
-
- 2.1 Organisation
-
-
-
- - Applicants MUST be a valid legal entity but MAY have an arbitrary number of registered trading names.
-
-
-
- 2.2 Records
-
-
- - Digital Signatures MAY be accepted under implementation of EU European Directive 99/93/EG and 2000/31/EC in the Wet Elektronische Handtekeningen (WET) of 21st of May 2003.
-
-
-
- Historic documents MAY be accepted where it can be proven that material changes have not been made (eg via absence of subsequent submissions in official document listings).
-
-
-
- 2.3 Application Form
-
-
- - The licensing authority MUST be specified as
-
-'Kamer van Koophandel, the Netherlands'
-where applicable
-
-.
-
- - <identifier?> MUST be specified where applicable
-
-.
-
-
-
- 3. Registration
-
-
- 3.1 Registries
-
-
-
- - Kamer van Koophandel ("KvK") [http://www.kvk.nl]
-
- - Company Search
-[https://server.db.kvk.nl/wwwsrvu/html/direct.htm].
-
-
-
+2.1 Requirements for the Organisation Assurer
+In addition to the requirements defined in the OAP, an OA must meet the following requirements for assuring Dutch organisations:
+a. Knowledge on common legal forms of organisations in the Netherlands.
+b. Must pass an additional test on local knowledge even if he is already an OA.
+c. Should help the AO to define local requirements.
+
+
+3. Process
-
- - Stichting Internet Domain Registratie ("SIDN") [http://www.sidn.nl]
-
-
-
- - .nl WHOIS [http://www.sidn.nl/ace.php/c,727,43,,,,Is_de_naam_nog_vrij_.html]
-.
-
-
-
-
-
- 3.2 Identifiers
-
-
- - ???
-
-
-
- 3.3 Documents
-
-
- - Extract
-
-
-
- 4. Processes
-
-
- 4.1 Assurance
-
-
- - Each person listed in an application MUST be individually assured and referenced by a confirmed email.
-
- - All entities MUST be verified by a KvK search (all Dutch organisations including ministries and public offices, religious societies, liberal professions, partnerships, one-man business, association of house-owners, etc. must be registered from 31st of December 2009).
-
- - Partnership applicants MUST additionally be verified via an Extract as a current individual member and SHOULD be a managing partner.
-
- - Company applications MUST be made by an individual who is duly authorised to sign on behalf of the company:
-
- - Officeholder applicants (directors or preferably secretary) MUST be verified in an "Extract" (obtained from the KvK by the OA where fees are reclaimable from the applicant).
-
- - Any other applicant MUST prove that they are duly authorised to sign on behalf of the entity (for example via delegation and/or under company rules) to the satisfaction of the OA, for approval by the OAO.
-
-
-
-
-
-
-
-
+3.1 Organisations
+Acceptable organisations under this sub-policy must be:
+
+a. Organisations created under the rules of the jurisdiction in the Netherlands.
+b. Organisations must not be revoked or pending by a competent authority with direct oversight over the organisation.
+
+
+3.2 Documents
+The organisation has to provide documents to prove the essential standard of Organisation Assurance as defined in the policy:
+a. The primary mechanism to prove existence is to get an official extract from the official Trade Office (Kamer van Koophandel) Register (Extract), either via an online interface
+or via physical means (the organisation is asked to carry these direct costs)
+b. Where not available, an official document will be required from the company, subject to such checks as defined by the AO.
+c. If copies of official Extracts from the official register are provided, they must be officially certified
+d. The Extract should not be older than 4 weeks. The Extract should state registrated official administrative details of the organisation.
+e. The AO maintains a list of which specific documents and tests can be acceptable for the certain types of organisations. At least the following information is required: official name, address, administrative contact(s) and email addresses, domain name(s), legal representative of the organisation and restrictions.
+f. The OA can ask for additional documents if needed to validate required information for the assurance action.
+
+Note: from 31st of December 2009 all Dutch organisations (also: ministery and public offices, religious sociaties, liberal professions, partnerships, one-man business, association of house-owners, etc.) will need to be registered with the Trade Office.
+
+3.3 COAP
+
+In addition to the checks defined in the policy, the COAP form for Dutch organisations requires:
+a. The OA must keep all provided documentation and will maintain digital readability if documents are provided in digital format for 7 years.
+b. Signatures from organisation officials must meet the following requirements
+ i. as legally specified for the type of organisation
+ ii. as specified in the official documents (f.e. the extract from the Register)
+ iii. as delegated within the organisation (proof of delegation needed)
+
+
+ 
+
+