Organisation Assurance - sub-policy for Austrian organisations

CAcert Work In Progress
Author: Philipp Guehring
Creation date: WIP 2008-01-21 V0.1
Status: DRAFT 2008-02-03
Next status: POLICY 2008
Overruled from 2008-09-20 by: Organisation Assurance Sub-Policy Europe

0. Preliminaries

This sub-policy describes how Organisation Assurers ("OAs") conduct assurances on Austrian organisations. It fits within the overall web-of-trust or assurance process and the Organisation Assurance Policy (OAP) of CAcert.

1. Purpose

This is a subsidiary policy to the OAP.

a. This sub-policy is applicable for the assurance of Austrian organisations only.
b. This sub-policy is an implementation of the OAP.
c. In the below, where the Assurance Officer (AO) is referred to, this includes his local delegate.

2. Organisation Assurers

2.1 Requirements for the Organisation Assurer

In addition to the requirements defined in the OAP, an OA must meet the following requirements for assuring Austrian organisations:
a. Knowledge on common legal forms of organisations in Austria.

3. Process

3.1 Organisations

Acceptable organisations under this sub-policy must be:

a. Organisations existing under the rules of the Austrian jurisdiction, and
b. Organisations must not be revoked by a competent authority with direct oversight over the organisation.

3.2 Documents

The organisation has to provide documents to prove the essential standard of Organisation Assurance as defined in the policy:
a. The primary mechanism to prove existence is to get an official extract from the official register, either via an online interface or via physical means (organisation is asked to carry the costs)
b. Where not available, an official document will be required from the company, subject to such checks as defined by the AO.
c. Extracts from the official register should not be older than 4 weeks.
d. The OA may ask for additional documents if needed to validate required information for the assurance action.

3.3 COAP

In addition to the checks defined in the policy, the COAP form for Austrian organisations requires:
a. The OA must keep all documentation for 10 years.
b. Signatures from organisation officials must meet the following requirements
    i.   as legally specified for the type of organisation, and
    ii.  as specified in the official documents (f.e. the excerpt from the register), and
    iii. as delegated within the organisation (proof of delegation needed)

3.4 Meeting

The OA can decide to demand a face to face meeting in the office of the requesting organisation, to verify the authorisation of the request.

3.5 Price

The OA must inform the requestor about any upcomming costs and fees, and get the confirmation from the requestor.

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