CAcert Organisation Assurance Program sub-policy for the Netherlands

CAcert Policy Status
Author: Teus Hagen
Creation date: 2008-05-01
Status: WiP 2008-05-02
Next status: DRAFT 2008

0. Preliminaries

This CAcert sub-policy extends the Organisation Assurance Policy ("OAP") by specifying how Organisation Assurance is to be conducted by the assigned Organisation Assurer ("OA") under the supervision of the Organisation Assurance Officer ("OAO") for entities within the defined scope.

1. Scope

This sub-policy is applicable to:

  1. Legal entities in the Netherlands:
    1. Private Owned Companies (BV)
    2. Limited Companies (NV)
    3. Associations
    4. Sole Trader/Professional

2. Requirements

This section describes any scope specific requirements that are not otherwise defined in the OAP.

2.1 Organisation

  1. Applicants MUST be a valid legal entity but MAY have an arbitrary number of registered trading names.

2.2 Records

  1. Digital Signatures MAY be accepted under implementation of EU European Directive 99/93/EG and 2000/31/EC in the Wet Elektronische Handtekeningen (WET) of 21st of May 2003.
  2. Historic documents MAY be accepted where it can be proven that material changes have not been made (eg via absence of subsequent submissions in official document listings).

2.3 Application Form

  1. The licensing authority MUST be specified as 'Kamer van Koophandel, the Netherlands' where applicable .
  2. <identifier?> MUST be specified where applicable .

3. Registration

3.1 Registries

  1. Kamer van Koophandel ("KvK") [http://www.kvk.nl]
    1. Company Search [https://server.db.kvk.nl/wwwsrvu/html/direct.htm].
  2. Stichting Internet Domain Registratie ("SIDN") [http://www.sidn.nl]
    1. .nl WHOIS [http://www.sidn.nl/ace.php/c,727,43,,,,Is_de_naam_nog_vrij_.html] .

3.2 Identifiers

  1. ???

3.3 Documents

  1. Extract

4. Processes

4.1 Assurance

  1. Each person listed in an application MUST be individually assured and referenced by a confirmed email.
  2. All entities MUST be verified by a KvK search (all Dutch organisations including ministries and public offices, religious societies, liberal professions, partnerships, one-man business, association of house-owners, etc. must be registered from 31st of December 2009).
  3. Partnership applicants MUST additionally be verified via an Extract as a current individual member and SHOULD be a managing partner.
  4. Company applications MUST be made by an individual who is duly authorised to sign on behalf of the company:
    1. Officeholder applicants (directors or preferably secretary) MUST be verified in an "Extract" (obtained from the KvK by the OA where fees are reclaimable from the applicant).
    2. Any other applicant MUST prove that they are duly authorised to sign on behalf of the entity (for example via delegation and/or under company rules) to the satisfaction of the OA, for approval by the OAO.

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