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310 lines
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310 lines
9.5 KiB
HTML
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<title>CACert Organisation Assurance Program sub-policy for Australia</title>
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<h1>
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CAcert Organisation Assurance Program sub-policy for Australia
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<div class="comment">
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<table width="100%">
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Name: CAcert Organisation Assurance Program sub-policy Australia<a style="color: steelblue" href="https://svn.cacert.org/CAcert/Policies/ControlledDocumentList.html">COD11.AU</a>
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<br>
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Creation Date : 2008-04-02
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<br>
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Editor: Sam Johnston
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<br>
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Status: POLICY <a href="https://wiki.cacert.org/PolicyDecisions#p20140731">p20140731</a>
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<br>
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Licence: <a style="color: steelblue" href="https://wiki.cacert.org/Policy#Licence" title="this document is Copyright © CAcert Inc., licensed openly under CC-by-sa with all disputes resolved under DRP. More at wiki.cacert.org/Policy">CC-by-sa+DRP</a>
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</td>
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<td align="right" valign="top">
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<a href="https://www.cacert.org/policy/PolicyOnPolicy.php">
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<img src="images/cacert-policy.png" alt="OAP AU Status - POLICY" style="border-style: none;" height="31" width="88">
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</a>
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</td>
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</tr>
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</table>
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</div>
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<h2 id="g0.1">0. Preliminaries </h2>
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<p>
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This CAcert sub-policy extends the Organisation Assurance Policy
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("OAP") by specifying how the CAcert Organisation Assurance Program
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("COAP") is to be conducted by the assigned Organisation Assurer ("OA")
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under the supervision of the Assurance Officer ("AO") for entities
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within the defined scope.
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</p>
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<h2 id="g0.2">1. Scope</h2>
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<p>
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This sub-policy is applicable to:
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<br>
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</p>
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<ol style="list-style-type: lower-alpha;">
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<li>Australian legal entities:
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<br>
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<ol style="list-style-type: lower-roman;">
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<li>Sole Traders</li>
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<li>Partnerships</li>
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<li>Companies</li>
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<li>Trusts</li>
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<li>Government Bodies & Intrumentalities</li>
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<li>Clubs & Associations</li>
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</ol>
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</li>
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</ol>
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<h2 id="g0.3">2. Requirements </h2>
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<p>
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This section describes any scope specific requirements that are not otherwise defined in the OAP.
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</p>
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<h3 id="g0.3.1">2.1. Organisation </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>For sole traders operating under their own name business name registration is OPTIONAL.</li>
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<li>Applicants MUST be a valid legal entity but MAY have an arbitrary number of registered trading names.</li>
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</ol>
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<h3 id="g0.3.2">2.2. Records </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>Digital Signatures MAY be accepted in Australia under the Electronic Transactions Act 2000.
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</li>
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<li>Historic documents MAY be accepted where it can be proven that
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material changes have not been made (eg via absence of subsequent
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submissions in official document listings).</li>
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</ol>
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<h3 id="g0.3.3">2.3. Application Form </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>The licensing authority MUST be specified as 'Australian
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Securities and Investments Commission (ASIC)' (for companies, trusts
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etc) or a state office of fair trading (for sole traders, partnerships
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and trading names).</li>
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<li>Any applicable organisation identifiers (ACN/ABN/ARBN) MUST be
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specified where applicable (not required for sole traders operating
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under their own name).</li>
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</ol>
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<h2 id="g0.4">3. Registration </h2>
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<h3 id="g0.4.1">3.1. Registries </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>AusRegistry [<a title="AusRegistry" href="http://www.ausregistry.com.au/">http://www.ausregistry.com.au/</a>]
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<br>
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<ol>
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<li>.au ccTLD WHOIS [<a title="AusRegistry WHOIS" href="http://whois.ausregistry.net.au/">http://whois.ausregistry.net.au/</a>]
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<br>
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</li>
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</ol>
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</li>
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<li>Australian Securities and Investments Commission ("ASIC") [<a title="Australian Securities and Investments Commission" href="http://www.asic.gov.au/">http://www.asic.gov.au/</a>]
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<br>
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<ol style="list-style-type: lower-roman;">
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<li>National Names Index [<a title="National Names Index" href="http://www.search.asic.gov.au/gns001.html">http://www.search.asic.gov.au/gns001.html</a>]
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<br>
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</li>
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</ol>
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</li>
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<li>Australian state offices of fair trading [<a title="ACCC Contacts: State offices of fair trading" href="http://www.accc.gov.au/content/index.phtml/itemId/325459">http://www.accc.gov.au/content/index.phtml/itemId/325459</a>]
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<br>
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<ol style="list-style-type: lower-roman;">
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<li>ACT Office of Fair Trading (OFT) [<a title="ACT Office of Fair Trading (OFT)" href="http://www.fairtrading.act.gov.au/">http://www.fairtrading.act.gov.au/</a>]</li>
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<li>NT Consumer Affairs [<a title="NT Consumer Affairs" href="http://www.nt.gov.au/justice/consaffairs/">http://www.nt.gov.au/justice/consaffairs/</a>]</li>
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<li>NSW Office of Fair Trading (OFT) [<a title="NSW Office of Fair Trading (OFT)" href="http://www.fairtrading.nsw.gov.au/">http://www.fairtrading.nsw.gov.au</a>]</li>
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<li>QLD Office of Fair Trading (OFT) [<a title="QLD Office of Fair Trading (OFT)" href="http://www.fairtrading.qld.gov.au/">http://www.fairtrading.qld.gov.au</a>]</li>
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<li>SA Office of Fair Trading (OFT) [<a title="SA Office of Fair Trading (OFT)" href="http://www.ocba.sa.gov.au/">http://www.ocba.sa.gov.au</a>]</li>
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<li>TAS Office of Fair Trading (OFT) [<a title="TAS Office of Fair Trading (OFT)" href="http://www.consumer.tas.gov.au/">http://www.consumer.tas.gov.au/</a>]</li>
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<li>VIC Office of Fair Trading (OFT) [<a title="TAS Office of Fair Trading (OFT)" href="http://www.consumer.vic.gov.au/">http://www.consumer.vic.gov.au</a>]</li>
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<li>WA Department of Consumer and Employment Protection (DOCEP) [<a title="Department of Consumer and Employment Protection, WA (DOCEP)" href="http://www.docep.wa.gov.au/">http://www.docep.wa.gov.au</a>]</li>
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</ol>
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</li>
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<li>Australian Taxation Office ("ATO") [<a title="Australian Taxation Office" href="http://www.ato.gov.au/">http://www.ato.gov.au/</a>]
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<br>
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<ol style="list-style-type: lower-roman;">
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<li>Australian Business Register ("ABR") [<a title="Australian Business Register" href="http://www.abr.business.gov.au/">http://www.abr.business.gov.au/</a>]
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<br>
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</li>
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</ol>
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</li>
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<li>Credit Reporting Agencies
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<br>
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<ol style="list-style-type: lower-roman;">
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<li>Dun & Bradstreet (Australia) [<a title="Dun & Bradstreet (Australia)" href="http://www.dnb.com.au/">http://www.dnb.com.au/</a>]
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<br></li>
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<li>Veda Advantage [<a title="Veda Advantage" href="http://www.vedaadvantage.com/">http://www.vedaadvantage.com/</a>]
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<br></li>
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</ol>
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</li>
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</ol>
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<h3 id="g0.4.2">3.2. Agents </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>ASIC
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<br>
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<ol style="list-style-type: lower-roman;">
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<li>ASIC Information Brokers [<a title="ASIC Information Brokers" href="http://www.asic.gov.au/asic/asic.nsf/byheadline/Information+brokers?openDocument">http://www.asic.gov.au/asic/asic.nsf/byheadline/Information+brokers?openDocument</a>]</li>
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<li>ASIC Service Centers [<a title="ASIC Service Centers" href="http://www.asic.gov.au/asic/asic.nsf/byheadline/ASIC+Service+Centre+Addresses?openDocument">http://www.asic.gov.au/asic/asic.nsf/byheadline/ASIC+Service+Centre+Addresses?openDocument</a>]</li>
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</ol>
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</li>
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</ol>
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<h3 id="g0.4.3">3.3. Identifiers </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>Australian Company Number ("ACN") is a unique 9 digit identifying
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number assigned by ASIC when a body becomes registered as a company
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under corporations law.</li>
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<li>Australian Registered Body Number ("ARBN") is a unique 9 digit
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identifying number assigned by ASIC when a body is registered with them
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other than as a company, for example registrable Australian bodies.
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<br></li>
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<li>Australian Business Number ("ABN") is a unique 11 digit
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identifying number issued to all entities registered in the Australian
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Business Register (ABR).</li>
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</ol>
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<h3 id="g0.4.4">3.4. Documents </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>ASIC Company Extract</li>
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<li>Credit File</li>
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</ol>
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<h2 id="g0.5">4. Processes </h2>
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<h3 id="g0.5.1">4.1. Assurance </h3>
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<ol style="list-style-type: lower-alpha;">
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<li>Each person listed in an application MUST be individually assured and referenced by a confirmed email.</li>
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<li>Sole traders operating under their own name MAY be automatically approved without further checks.</li>
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<li>All other trading names (including companies) MUST be verified
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against the National Names Index and/or Australian Business Register,
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where the status MUST be 'Registered' or 'Active' respectively.</li>
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<li>Partnership applicants MUST additionally be verified in the
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register as a current individual member and SHOULD be a managing
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partner.</li>
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<li>Company applications MUST be made by an individual who is duly authorised to sign on behalf of the company:
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<ol style="list-style-type: lower-roman;">
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<li>Officeholder applicants (directors or preferably secretary)
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MUST be verified in an "ASIC Company Extract" (obtained for a fee
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reclaimable from the applicant by the OA from an ASIC Service Center or
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ASIC Information Broker) or "Credit File" from a "Credit Reporting
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Agency".</li>
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<li>Any other applicant MUST prove that they are duly authorised to
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sign on behalf of the entity (for example via delegation and/or under
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replacible rules) to the satisfaction of the OA, for approval by the AO.</li>
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</ol>
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</li>
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<li>Trust applications MUST be made by the trustee.</li>
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<li>Government Body & Intrumentality applications MUST be made by
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a duly authorised person and the relevant authorisation must accompany
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the application.</li>
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<li>Club & Association applications MUST be made by the secretary of the club or association.</li>
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</ol>
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</body>
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</html>
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